The Legislative Council Secretariat (“the Secretariat”) is looking for high-calibre individuals for appointment as Archivist in its Research and Information Division. Under the supervision of The Legislative Council Commission, the Secretariat’s mission is to provide efficient and professional secretariat, research and administrative support for the Legislative Council (“LegCo”), enhance community understanding of the activities of LegCo and ensure an effective avenue for redressing grievances of members of the public.
The main duties of an Archivist include:
(a) assisting in formulation of policies and implementation of best practices for the records and archival management and preservation for the Legislative Council;
(b) arranging, describing and preserving archival records in all formats (including born-digital, digitized, analogue and hybrid) and preparing suitable findings aids;
(c) performing records access review and providing records access and reference services;
(d) digitizing records stored in other formats (e.g. paper, analogue and hybrid) for archival preservation;
(e) assisting in implementation of a centralized electronic records management system for the Secretariat;
(f) providing advice, guidance, training on records and archival management; and
(g) conducting outreach activities and regular exhibitions.
Entry requirements
Candidates should have:
(a) a recognized university degree, preferably in Archives and Records Management, or a recognized postgraduate diploma in Archives and Records Management. Applicants with a recognized university degree in Information Management, Library Science or History, and specializing in Archives and Records Management may also be considered;
(b) at least six years’ professional work experience in archives and records management. Applicants with exceptional potential but less than six years’ relevant experience may also be considered and, if appointed, will be offered an appropriate salary point below the minimum point of the salary scale for Archivist;
(c) strong technology skills, knowledge and experience in managing electronic records, archival digitization and preservation, including but not limited to knowledge of metadata standards and schemas, and digital preservation methods and tools;
(d) sound knowledge and work experience in the international standards and professional practices on handling archival records;
(e) high proficiency in performing records description based on General International Standard Archival Description (ISAD(G));
(f) an excellent command of written and spoken Chinese and English, with proficiency in Putonghua;
(g) strong interpersonal, supervisory, time management, project management, analytical and problem-solving skills;
(h) self-motivation and a positive attitude towards challenges and changes; and
(i) the ability to work independently and under pressure.
Preference will be given to those who are familiar with common computer applications such as word processors, spreadsheet programmes and database management systems. Hands-on experience in creating metadata descriptions, processing materials which are digitized, born digital or of hybrid formats, and using electronic recordkeeping systems and/or digital preservation systems in public organizations will be a bonus.
All candidates should be willing to work beyond normal office hours and on holidays when needed.
The Secretariat may devise further criteria to shortlist applicants. Shortlisted applicants may be required to attend a written test.
Remuneration
The starting salary is $64,780 per month, increasing by five annual increments to $81,510. There is also a monthly cash allowance for the rank of Archivist (the current rate is $1,210 per month). Successful candidates will be appointed on three-year agreement terms subject to renewal upon satisfactory completion of service, at which the appointee will be eligible for an end-of-agreement gratuity. The gratuity, when added to the employer’s contribution to a Mandatory Provident Fund Scheme, is equal to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits.
Application
The Secretariat only accepts online applications for the above position. Applicants should apply online on or before 8 September 2025. Note Shortlisted applicants will be notified by email or by phone. All personal data provided will be treated in strict confidence. Applicants not invited for interview or written test within eight weeks from the closing date may assume their applications unsuccessful.
As an equal opportunities employer, The Legislative Council Commission is committed to ensuring that there is no discrimination in employment with the Secretariat. The post advertised is open to all applicants meeting the basic entry requirements irrespective of their disability, gender, marital status, pregnancy, age, family status, sexual orientation and race. For more information on our policy on employment of persons with disabilities, please visit the LegCo Website.
Note Please note that the Secretariat has not authorized any employment agencies or third-party organizations to receive applications on behalf of the Secretariat.