Assistant Project Manager, HKPM

The Hong Kong Palace Museum (HKPM) is a dedicated museum that showcases the exquisite artefacts from Palace Museum’s collections and collaborates with other museums in research, exhibitions, education and public programmes.  The museum comprises 7 800 square metres of gallery space for standing and special exhibitions on Palace Museum’s collections of paintings, calligraphy, antiquities and historical objects, as well as thematic displays on world cultures and civilisations. 

(This is a fixed-term contract position of 2-year with the possibility for renewal subject to organisational needs and individual performance.)

You will be responsible for:

• supporting the planning and implementation of HKPM’s Chinese object study training programme, including but not limited to workshops, lectures, and study visits;
• conducting day-to-day administrative tasks, including preparing legal agreements, project memos and plans, emails and letters; interim reports and regular reports;  organising local and international travels, applying for visas, organising meetings;
• preparing and monitoring budgets and tracking project financials including actual costs against budgets, and providing analysis and reports; processing reimbursement claims;
• managing project calendars and keeping track of the progress of the projects;
• coordinating with the Museum’s Curatorial Affairs, Conservation and Collection, Learning and Engagement and other teams;
• collaborating with the Museum’s Learning and Engagement team to plan and implement public facing projects related to the HKPM’s Chinese object study training programme;
• serving as a liaison between the HKPM and the sponsor, as well as other stakeholders;
• helping to build a network of scholars, professors, university graduate students, sponsors, and building a strong relationship with them; and
• performing other duties to support the Curatorial Affairs and other sections, including but not limited to preparing presentations, supporting curatorial research and acquisitions, data input, exhibition planning, as assigned by the supervisor when deemed necessary.

You should:

• possess a recognised university degree, preferably in Chinese art history and archaeology; heritage/collection management; conservation/ conservation science, material culture; Chinese history; culture studies; museum studies; education; arts administration, or other relevant disciplines;
• possess strong interests in Chinese art and culture, and preferably some knowledge about working directly with art objects in museums, universities, or other organisations;
• preferably, have 5 years, or more, of relevant work experience of conducting research or teaching, or/ and project/event management or coordination (preferably for activities such as teaching/curriculum design, conferences, lectures, study trips in museums, galleries, universities or other cultural or educational institutions);
• possess proficiency in office software such as Word, Excel, PowerPoint and Adobe Acrobat;
• possess good problem-solving skills and communication skills;
• possess proficiency in both written and spoken English and Chinese with good command of Putonghua;
• pay attention to details and be self-motivated and organised; and
• be available and willing to work irregular hours, including weekends and public holidays, for events if necessary.

For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information, please visit https://www.westk.hk or contact: