Associate Specialist, Distribution & Logistics

Job Description

ROLE OVERVIEW / KEY RESPONSIBILITIES

• Responsible for overseeing daily local distribution and logistics operations and providing comprehensive supply chain and logistics support.
• The main objective is to maximize operational effectiveness and organizational efficiency by streamlining procedures and ensuring compliance.
• Ensuring that third parties handle the company products in accordance with the company standards and regulations.
• Primary relationship with local logistics 3PL, Business team, support functions (Regional D&L, PH, DFP,OM, IMQ and D&L Quality).
• Support SCM Lead for facilitate in market Tier 2, S&OP, New Products Planning and Regulatory changes to ensure supply continuity for inline as well as pipeline products.
• Ensure compliance to Regulatory requirements pertaining to Good Distribution Practices, Good Importation Practices, Customs clearance, International Trade and Internal processes .
• Participate and support various audits conducted by internal/external compliance group

KEY ACCOUNTABILITIES
1. Inbound & Outbound Logistics Management.

• Collaborate with Demand Fulfilment Planner (DFP), Global Freight Forwarders (GFF), Market CM Lead and
• 3PL/Distributor for all incoming shipments and timebound custom clearance.
• Support and co-ordinate with third-party logistics (3PL) providers to implement standard operating
• procedures (SOPs) for brokerage and customs clearance services, ensuring adherence to international trade
• regulations.
• Collaborate with brokers and GFF to prepare regulatory compliant do cumentation for customs clearance.
• Collaborate with Global Trade Compliance (GTC), Custom of HKSAR, GFF, 3PL/Distributor to ensure
• timebound and compliant customs clearance.
• Collaborate with 3PLs in executing order preparations based on compliance, SOPs, a nd product categories
• (e.g., air-conditioned/cold, finished products).
• Monitor local storage conditions aligned with market distribution model and help reduce CO2 emissions.
• Support the 3PL / Distributor operations team to ensure smooth inbound and outboun d processes with
• adherence to key performance indicators (KPIs) and service level agreements (SLAs).

2. Inventory Management

• Support to develop and implement local inventory movement processes at 3PL/Distributor warehouse
• (Physical / System Inventory movement) in compliance to GMP & GDP standard.
• Collaborate with In-Market Quality (IMQ) to determine stock locations based on business and quality
• requirements.
• Support Regulatory team to prepare Redressing Change Requests (RCRs) to manage local stock with safety
• label updates (SLU) and compliance with the company SOPs.
• Carryout inventory reconciliation between the company and 3PL systems.

3. Sales & Operation support

• Assist, Market SCM Lead to facilitate local S&OP meetings, provide data analysis for inventory
• planning and ensuring appropriate local inventory levels to support business operations efficiently.
• Support implementation of local policies relating to local Supply Chain Management.
• Coordinate with 3PL to ensure effective communication with BU for product change notifications to
• customers.
• Coordinate for logistics services to support Product Quality Complaint (PQC) related export
• shipments.
• Support and coordinate with 3PL / Distributors to collect the Product Quality Complaints related
• stocks.

4. Project Management

• Support Market SCM Lead to design & develop data analysis to support costs optimization.
• Support and participate in projects to support local business and for Supply Chain operations.
• Be a part of implementation team for local and regional Supply Chain initiatives.

5. Audits & Self-Inspections

• Support IMQ and RA team for various audit and manage CAPA If required.
• Support and collaborate with IMQ for Self-Inspection planning, execution, documentation, and
• communication.

6. Financial Management

• Support regular updates related to inventory status for financial reconciliations.
• Calculate brokerage services and last mile delivery accruals, monthly forecast, comparison of forecast
• VS actual spending.
• Propose inventory provisions for financial updates on quarterly basis.
• Review on monthly basis the 3PL / Distributor services fees based on terms & conditions in agreement.
• Secure and support all team members’ training on time included quality training and my learning.

REQUIRED COMPETENCIES / QUALIFICATIONS

Educational Background:

• Bachelor’s degree in any discipline; preference for Pharmacy, Engineering, or Supply Chain Management.

Language & Communication:

• Excellent command of English, both written and verbal.
• Strong interpersonal and communication skills.

Technical Proficiency:

• Advanced skills in Microsoft Office Suite (Excel, PowerPoint), SAP, and Power BI.
• Proven ability to manage and analyze large datasets.

Professional Skills:

• Strong prioritization and organizational abilities.
• Fast learner with the ability to work independently and collaboratively.
• Effective problem-solving mindset.
• Team-oriented with a proactive approach.

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Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Required Skills:

Accountability, Adaptability, Biopharmaceutical Operations, Clinical Supply Chain Management, Data Analysis, Demand Planning, Distribution Strategies, Fulfillment Management, Inventory Control Management, Logistics Operations, Management Process, Material Qualification, Order Management, Personal Initiative, Procurement Analytics, Production Scheduling, Supply Chain Metrics, Vendor Selection

Preferred Skills:

Job Posting End Date:

09/30/2025

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
  

Requisition ID:R362746