Collection Management Specialist, HKPM

The Hong Kong Palace Museum (HKPM) is a dedicated museum that showcases the exquisite artefacts from Palace Museum’s collections and collaborates with other museums in research, exhibitions, education and public programmes.  The museum comprises 7 800 square metres of gallery space for standing and special exhibitions on Palace Museum’s collections of paintings, calligraphy, antiquities and historical objects, as well as thematic displays on world cultures and civilisations. 

(This is a fixed-term contract position of 2-year with possibility for renewal subject to organisational needs and individual performance.)

Reporting to the Manager, Collection Management, this position support the long-term organisation and daily operations of the museum storage to ensure safe handling, care and access to the collection as required.  The Collection Management Specialist, also assists a programme of evaluation, standardisation and improvement to the collections documentation acting as a strong advocate for collections management across the museum.

You will be responsible for:

• supporting the Conservation and Collection Management team in the implementation of short and long-term plans for the efficient and sustainable storage for the Collection, as required, for future collections consolidation and development;
• assisting in establishing, implementing the management of Collection Management System (CMS) and ensure data is accurate and up-to-date;
• co-ordinating storage access requests, planning regular audits of the Collection and performing location control within a high security setting;
• assisting in establishing, implementing and managing collection management policies and procedures;
• collaborating with the Curatorial Affairs Section and supporting the acquisition of new objects and maintaining collection documentation;
• assisting in the implementation of effective collection cataloguing and digitisation strategies by collaborating with other relevant parties efficiently;
• following integrated pest management and risk management procedures and responding to reported collection management issues and incidents timely;
• assisting in handling special and thematic exhibition related registration work;
• providing general administrative and procurement support to the Collection Management team; and
• performing other duties as assigned by supervisor when deemed necessary.

You should:

• possess a recognised university degree in visual art, art history, cultural heritage management, archives and records management, museum studies or other relevant discipline;
• have at least 3-4 years of relevant working experience in collection management gained from cultural institutions or similar corporations; familiarity with Chinese antiquities is preferrable;
• have good knowledge of museum standards and best practices in collection management and possess proficiency in collection management softwares. Experience with Collection Management System (CMS) is a plus;
• demonstrate good knowledge and experience of museum standards for storing, handling, packing and transporting of cultural material;
• be able to pay meticulous attention to details and accuracy;
• have strong communicational and diplomatic skills, be able to work collaboratively and build internal and external relationships to achieve goals; and
• possess proficiency in Chinese and English, proficiency in Cantonese and Putonghua is a plus.

For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information, please visit https://www.westk.hk or contact: