About FWD Group
FWD Group is a pan-Asian life and health insurance business that serves approximately 30 million customers across 10 markets, including BRI Life in Indonesia. FWD’s customer-led and tech-enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance. FWD Group is listed on the Main Board of The Stock Exchange of Hong Kong Limited under the stock code 1828.
For more information, please visit www.fwd.com
For more information about FWD Hong Kong, please visit www.fwd.com.hk/.
The Job
- Assist to provide professional standard of facilities management (FM) including procurement and operational matters from Corporate Real Estate and Services (CRES) aspects of office and customer facing premises with cost effectiveness and efficiency
- Coordinate with peers and outsourced teams/ vendors in delivering day-to-day facilities operations in a risk-free workplace
- Support office administration, for example mailroom operation and follow up repair & maintenance works, minor projects to suit business needs
- Assist to procure FM services including vendor sourcing, raise purchase order, onboarding in compliance with internal procurement policy & procedure
- Coordinate with internal and external parties to execute the office FM services setup and maintenance such as internal fabric/ facilities, MEP services, AV, security/ access systems, telecommunication services, etc.
- Develop, co-ordinate and promote effective ESG/ sustainability initiatives to reduce company’s impact on the environment, society and economy including data collection & reporting
- Assist to manage minor restack and desk move projects and contractual matters
- Support and coordinate FM business continuity plan and perform emergency duty outside working hours as necessary
- Handle ad-hoc tasks as assigned by superiors
The Person
- Degree preferred in Facilities Management / Environmental Science/ Sustainability / Business Administration or a related discipline with 5+ years’ solid facilities management experience working in financial institutions
- Possess experience to manage office space portfolio of 100,000 sq. ft. or more in multiple locations
- Sound experience in supervising 3rd party vendors
- Analytical, confident and problem solving with critical thinking
- Assist in budgetary preparation and expense tracking and recommend for cost saving measures
- Fluency in Chinese and English business communication, both verbal and written
- Technology savvy but not limited to MS Office applications
- FM knowledge most preferable, ideally with relevant qualifications
- Technical knowhow, good sense of market knowledge from FM & procurement perspectives
- Heath and safety background a plus e.g. 1st aid certification
- Knowledge in relevant statutory regulations/ ordinances/ code of practice
- Strong negotiation and supplier relationship management skills
- Effective incident management & reporting skill
- Work independently, self-motivated & proactive, be responsible and think ahead, able to work under pressure including irregular hours of working
- A detail oriented, confident and with innovative thinking (“Dare to be Different”)
- Strong commitment to deadline, always motivate peers & respectful to others
- Effective communication and interpersonal skills
- Willing to accept challenges & adapt to changes
We offer 5-day work, 20-22 days annual leaves, excellent learning & development opportunities and an attractive package to the right candidate.
Information collected will be treated in strict confidence and used solely for recruitment purpose. The company will retain all applications no longer than 24 months of which will be destroyed thereafter. When there are vacancies in any of our subsidiaries, holding companies, associated or affiliated companies of, or companies controlled by, or under common control with the Company during that period, we may transfer your application to them for consideration of employment. We are an equal opportunity employer. We do not discriminate on the basis of race, gender, disability or family status in employment process.