Purchasing Officer (1-Year Contract)

YOUR KEY RESPONSIBILITIES

Support vendor maintenance:

• Manage the vendor request process in the SAP system, including the creation, modification, and extension of vendor master data, adhering to all applicable policies.

• Liaise with external vendors and internal requestors to gather necessary information and documentation for vendor master data maintenance. Conduct due diligence as required.

• Ensure all documentation provided by vendors and requestors is complete and meets Richemont's requirements.

• Track and update the status of vendor maintenance requests, proactively following up on outstanding approvals and informing stakeholders upon completion.

Support purchase order management:

• Manage the purchase order process in the SAP system, including the creation and modification of SAP Purchase Orders, monitoring the approval process, and ensuring compliance with procurement policies (e.g., bidding, preferred suppliers).

• Collaborate closely with stakeholders to ensure Purchase Orders are accurate and up-to-date, with complete records. Request updated or missing documentation as needed.

• Conduct periodic analysis of purchase order data to ensure compliance with procurement policies.

• Escalate instances of non-compliance as appropriate.

• Assist in the annual vendor review process.

Support employees on the purchase-to-pay process:

• Provide guidance and support to internal requestors on P2P processes, promoting best practices.

• Monitor and report on process performance and success metrics.

YOUR PROFILE

Education

• Tertiary education or equivalent in business administration, procurement or related fields

Experience

• 1-3 years’ experience in Business Administration, Supply Chain, Procurement, Finance or Accounting.
• Hands on experience with SAP modules Purchase Order and Supplier Management and Microsoft software (Teams, SharePoint).
• Preferably prior experience working in multinational company environment

Languages

Fluency in English and Chinese (Mandarin) is essential. Knowledge of other Asian languages is a plus.