Major Duties:
(a)
To provide day-to-day purchasing and stores operation services in the following key areas:
(i)
small value / quotation / tender purchases;
(ii)
receipt and inspection of stores, condemnation and disposal of stores;
(iii)
stores recording and stocktaking; and
(iv)
supplier registration and maintenance of supplier performance records;
(b)
To ensure that the laid down policies, rules and procedures in respect of purchasing / stores operations are properly followed;
(c)
To provide purchasing / stores data and analysis for the management;
(d)
To co-ordinate the workflow within the unit / sub-unit;
(e)
To assist in drafting simple correspondence; and
(f)
To handle enquiries relating to purchasing / stores operations.
Requirements:
(a)
(i)
Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
(ii)
Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
(iii)
Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
(iv)
A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
(v)
A recognised Associate Degree / Higher Diploma or above.
Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
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“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b)
Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint and Chinese word processing;
(c)
Good working attitude and be customer-oriented; and
(d)
Ability to work independently with initiative and be a good team player.
Notes:
(1)
The post is at the rank of Executive Assistant II.
(2)
The appointee(s) may be required to perform duties outside normal office hours and in designated places as assigned.