Administrator, Part-time - ESF Centre

This position supports the Head of Professional Learning and Business & Events Manager by providing organisational, logistical, and administrative support for departmental workshops, programmes, and language courses.

Reporting Relationship

• Reports to: Business & Events Manager
• Department: Education Department

Key Responsibilities

Event Management

• Coordinate ESF CPD-related events, workshops, programmes, and conferences, including preparation, on-site support, and post-event evaluation 
• Manage event registration across internal and external platforms
• Coordinate with school-site teams to arrange logistics
• Prepare documentation for external speakers and consultants, including consultancy agreements and working visa applications

Administrative Support

• Provide administrative support for professional learning services
• Process procurement procedures and purchase orders for resources and services
• Process and consolidate invoices and supporting documentation for the finance team
• Support language hub operations, including:
  • Filing and documentation
  • Processing expense claims and timesheets
  • Managing book orders
  • Preparing student enrolment documentation

Requirements

Educational Requirements

• Bachelor's degree or above

Required Experience

• Minimum 2 years' experience in administration, with a focus on conference and workshop organisation

Technical Competencies

• Advanced proficiency in:
  • Microsoft Office (Excel, Word, PowerPoint)
  • Google Workspace (Drive, Gmail, Calendar, Sheets, Docs and Forms)
• Strong organisational and detail-oriented skills
• Excellent time management and multitasking abilities
• Proficient in written and spoken English and Chinese (Cantonese & Mandarin)

Professional Competencies

• Excellence in customer service
• Strong collaboration and teamwork skills
• Effective planning and organisational abilities
• Results-driven approach
• Strong problem-solving capabilities
• Excellent interpersonal and communication skills
• Self-motivated and independent worker
• Adaptable to change
• Commitment to ESF's values and mission 

Development

• Training will be provided to support role competencies in the education environment

For enquiries, please contact Karen Ng via [email protected].

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.