The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.
Position Overview:
The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:
- Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
- Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
- Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
- Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
- Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
- Undertaking other duties as prescribed.
Qualifications:
Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.
Additional Information:
Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)
Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.
Please apply on or before: 20 August 2025.
(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)
HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.
