About Vantage Data Centers
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
We are seeking a dedicated and proactive Coordinator to join our Business Operations team based in Hong Kong. In this role, you’ll provide vital administrative support to our operations across the APAC region. Working closely with the team and reporting to the Supervisor of Business Operations, you’ll ensure the seamless execution of daily tasks, such as contract management, order distribution, and customer billing and payments. This is an excellent opportunity for someone who thrives in an independent work environment and is eager to grow within the Business Operations field.
Essential Job Functions
- Manage and secure files for customers service contracts and orders
- Support customer contract onboarding and ensure accurate billing for work orders delivered.
- Deliver service details to various teams for order delivery
- Perform precise data entry into systems and reports
- Handle monthly and ad-hoc invoicing, reporting tasks and customer enquires with timeliness and accuracy
Duties
- Assist with day-to-day contract onboarding and data entry as directed by the team manager
- Support documentation flow for the team manager and associated teams upon request
- Provide comprehensive administrative support to the business
- Maintain organized filing systems, both physical and digital
- Take on additional business operations tasks and assignments as the role evolves, demonstrating flexibility and adaptability
Job Requirements
- Bachelor’s degree in business management/ administration or similar field
- 1-3 year of experience in business administration or operations
- Ability to work independently while collaborating effectively with team members.
- Exceptional attention to detail and organizational abilities
- A genuine desire to learn and develop within the Business Operations field.
- Creative, flexible and solutions oriented
- Strong written and verbal communication skills, formal English and Chinese writing skills is required
- Experience with Microsoft 365 is required, proficiency in Excel is a plus.
- Familiarity with billing systems is a plus.
- Comfortable working with diverse and multicultural stakeholders across time zones
We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
Vantage Data Centers is an Equal Opportunity Employer
Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.
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