Executive Assistant (at the rank of Clerk II) for Office Administration Team

Executive Assistant (at the rank of Clerk II) for Office Administration Team in Information Technology Services (ITS) (Ref.: 532513)  

Information Technology Services provides central IT services to support the University’s teaching, learning, research and administrative activities. ITS is transforming its organization to support its new strategic development and strategic adoption of new technologies. Information about ITS can be obtained at https://www.its.hku.hk/.  

We are looking for an experienced Office Administrator to handle a variety of administrative tasks within the department. Responsibilities include office operations, procurement, financial budget reporting, staff recruitment, HR management such as staff training, event organization, and providing support for IT services and functions.   

The Role  

• Perform human resources functions, including staff recruitment and other general HR duties;

• Support procurement processes, such as handling purchase orders, payments, invoices, and reimbursement claims, etc.; 

• Provide administrative and logistical support for facility maintenance and departmental events; and

• Execute any other assigned duties. 

Qualifications and Qualities  

• A Bachelor's degree with at least 3 year’s full-time relevant work experience; 

• A good command of written and spoken English and Chinese;  

• Good communication, organizational and problem-solving skills;  

• Proficiency in MS Office applications (including Word, Excel and PowerPoint); 

• Self-motivated with good time management skills, attention to details and a strong sense of responsibility; and  

• Knowledge of advanced PC software such as Power Platform, Visio, Photoshop, Adobe Illustrator and experience of working in tertiary education institutions would be advantages. 

What We Offer 

The appointment will be made on fixed-term full-time contract for 2 years and commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits. 

How to Apply 

The University only accepts online application for the above post.  Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date CV.  Review of applications will start as soon as possible and continue until July 31, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency