Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Position Overview
The Technical Administration Officer provides essential administrative and financial support to the technical management team. This role ensures accurate record-keeping, timely reporting, and efficient administrative processes for all technical services operations.
Qualifications
Education and Experience
Higher Diploma/Certificate or equivalent
Minimum 3 years of relevant experience
Engineering or facility management experience preferred
Skills and Knowledge
Proficient in Microsoft Office applications (particularly Word and Excel)
Good command of spoken and written English and Chinese, especially in report writing
Detail-oriented with strong organizational skills
High sense of responsibility with ability to meet reporting deadlines
Capable of working independently under pressure with minimal supervision
Key Responsibilities
Administrative Support
Provide comprehensive administrative and secretarial support to Key Personnel and Supporting Team
Maintain accurate and comprehensive records and filing systems
Manage stock and parts inventory tracking systems
Prepare correspondence and documentation as required
Financial Management
Prepare monthly/annual reports recording operating expenses for services performed under the Contract
Ensure all financial management requirements are completed accurately and on time
Handle bookkeeper duties and daily accounting functions
Process payments and invoices
Prepare payment requests and handle data entry
Maintain in-out record of inventory store
Reporting
Compile and prepare monthly service reports for submission to the Authority
Ensure all documentation meets required standards and deadlines
Maintain organized records of all operational activities and expenses
Additional Duties
Handle other ad-hoc duties as assigned by the Authority
Support team members with administrative needs as required
Working Conditions
Office-based position supporting technical operations
Regular business hours with occasional flexibility required
Reporting Structure
Reports to: Engineering Manager or designated supervisor
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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