Established in 2000, the College of International Education (CIE) is a self-funded unit of the Hong Kong Baptist University (HKBU), offering full-time Associate Degree (AD), Higher Diploma (HD) and Undergraduate (UG) Honours Degree Programmes at the Shek Mun (Shatin) campus. It is a major education providing unit of the School of Continuing Education (SCE), one of the seven Faculties/Schools of HKBU. CIE currently enrolls over 3,500 students and is committed to the University’s mission of providing quality whole-person higher education with a Christian heritage. Applications are now invited for the following position:
Executive Officer (Ref. No.: 25260102)
The appointee will be responsible for providing high-level executive support and traditional secretarial support to the Director of CIE; and managing the day-to-day operations of the Director’s Office. Duties include: a) managing schedules, correspondence, meetings, travel arrangements, and office supplies coordination; b) assisting the Director in supporting the School Dean with administrative and organizational tasks; c) handling incoming and outgoing correspondence, maintaining files, records and database in good order; d) coordinating meetings, events, and activities for the College, ensuring efficient logistics and communication; e) supporting the coordination and follow-up of tasks and projects involving multiple stakeholders across divisions, acting as a liaison between the Director’s Office and internal/external contacts; f) preparing presentations, reports, and documents as required by the Director; g) anticipating the needs of the Director and proactively address potential issues and priorities; and other duties as assigned.
Requirements:
- Degree holder with preferably 2 years of related work experience; or
- Holder of Higher Diploma or Associate Degree with three years of work experience;
- Strong organizational and multitasking abilities, with attention to detail;
- High level of discretion, integrity, and confidentiality in handling sensitive information;
- Proficiency with office software, including MS Office Suite and calendar management tools; and
- Excellent command of written and spoken English and Chinese.
The initial appointment will be offered on a fixed-term contract ending in August 2027. Re-appointment thereafter is subject to mutual agreement and availability of funding.
Salary will be commensurate with qualifications and experience.
Application Procedure:
Applicants are invited to submit their applications at the HKBU e-Recruitment System. Shortlisted candidates will be invited to sit for written tests. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.
The School reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.
Review of applications is ongoing until the position is filled.