Responsibilities:

Provide confidential secretarial support and ensure Executive Manager’s time and workspace is well managed in a fast paced environment including Executive Manager’s schedule, tracking meetings, external activities (travels, calls, client visits, conferences etc.).

As applicable, collaborate seamlessly with the secretary team and establish good relationships with other assistants within GM and other Departments within the Bank.

Manage travel plans (i.e. flight tickets, hotel bookings, restaurant bookings, etc.) for responsible team members. This includes planning of travel routes with the best fare options in liaison with corporate travel agents and administration of reimbursement and approval process.

Manage gift and entertainment claims into system and seek pre-approvals on Compliance required type of expenses.

Assist in administrative IT related matters (including system access rights requests) for the relevant Senior Managers, stationery, equipment and liaison with other teams.

Manage leave planner and records.

Back up: “Buddy system” – Jointly plan coverage with your back up EA/PA colleague during their absence (lunch break, medical and annual leave) and also to help each other when workload is heavy.

Contribute to the initiatives / projects spearheaded by GM COO team including:

Help accelerate digitalization of internal administration and originate ideas to be more efficient

Encourage team and all GM staff to be mindful of cost every time a decision needs to be made.

Contribute to BNPP permanent control framework and comply with relevant internal procedures and code of conduct. In particular,

Comply with regulatory requirements and internal guidelines.

Ensure appropriate escalation to Management, Business Management, GM OPC or Compliance as appropriate as soon as an issue remains unsolved beyond and above what can be reasonably handled within the considered remit.

Escalate issues, concerns and critical questions to COO management timely

About BNP PARIBAS

As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth management, asset management and insurance.

We passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued and encourage applicants of all backgrounds, including diversity of origin, age, gender, sexual orientation, gender identity, religion applicants who may be living with a disability. We have a number of internal employee networks in place to empower our staff to act and challenge the status quo.

BNP Paribas PRIDE is highly active in favour of the LGBTQIA+ community
BNP Paribas MixCity which fosters better representation of women at all levels of the organization
Ability, the mutual aid network for employees with a disability or a disabling or chronic illness
BNP Paribas CulturAll which celebrates diverse backgrounds

BNP is committed to financing a carbon-neutral economy by 2050. The Group is a founding member of the Net-Zero Banking Alliance and has set up its own Low Carbon Transition Group to support its clients through their energy transitions.

https://careers.apac.bnpparibas/

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Award Obtained

BNPP has won Top employer Europe award in a 10th consecutive year

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