Officer - Procurement

Department : Procurement

Reports to : Manager Procurement

Role Introduction

The Officer - Procurement will support the Manager - Procurement in executing procurement strategies, evaluation and selection of suppliers, contract negotiations, managing supplier relationships, ensuring compliance, contributing to cost optimization efforts within the organization and adherence to ASM Global compliance requirements.

Key Responsibilities

• Assist in identifying potential vendors, conducting market research, and evaluating vendor capabilities to support effective procurement decisions.
• Managed by and working with the Manager Procurement to maintain contract files, track contract expiry dates, and proactively notify stakeholders about upcoming contract renewals or re-bidding.
• Participate in contract negotiations, including price, delivery, and service level terms and conditions.
• Provide input and recommendations on major procurement decisions based on market trends, pricing changes, and availability of goods and services.
• Maintain a strong working relationship with stakeholders, ensuring adherence to ASM Globals procurement protocols and procedures.
• Assist in leading end-to-end sourcing projects, including market research, managing RFx processes (RFIs, RFQs, RFPs), financial analysis, and contract negotiations.
• Assist in handling the full spectrum of the tendering process, including source qualified contractors, preparing tender documents, tender evaluation, tender queries, price negotiation with tenderers on contractual qualifications, commercial terms and binding contract documents.
• Identify opportunities for process improvement, prioritize timely delivery of existing processes, and contribute to the development of new procurement systems and practices.
• Collaborate with the Procurement Manager to establish systems for monitoring spend, implementing best practices, and implementing cost control mechanisms.
• Monitor and analyse periodic purchasing reports to identify cost-saving opportunities and areas for improvement.
• Ensure accurate and timely documentation of procurement processes and transactions.
• Assist and support to the Manager Procurement and the Operations of KTSP, in relevant duties and ad hoc projects, as required.

Requirements

• Diploma holder or above.
• 3-5 years or above of relevant experience in sizable organisation, knowledge base of Asset and Facilities, Hospitality / Hotel or Food & Beverage Operations with exposure to procurement processes are an advantage.
• Experience in supply market analysis, cost evaluation, and contract management is an advantage.
• Demonstrated experience in managing tendering process and preparation of tender documents.
• Knowledge on computerized procurement system (Oracle ERP) will be an advantage.
• Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook. Familiar with Chinese Word Processing.
• Proactive and able to work under pressure.
• Good sense of ownership and servicing mindset.
• Be cooperative and willing to assist as required.
• Independent, self-motivated, committed and a good team player.
• Good command of spoken and written Chinese and English, including Putonghua.

Full-time

Personal & Application Information

We are an equal opportunity employer. Data collected will be treated in strict confidence and used for recruitment purpose only. Applicants who are not invited for interviews within 8 weeks may consider their applications.