We are looking for a highly organized and proactive Secretary to support the Chairman in managing both personal and professional responsibilities. As a key member of the team, you will ensure the smooth functioning of daily operations by handling administrative tasks, scheduling, correspondence, and event coordination. This role requires exceptional attention to detail, discretion, and a commitment to excellence in supporting the Chairman’s activities.
Responsibilities:
- Provide administrative support to the Chairman, managing their schedule and appointments.
- Organise travel arrangements, including flights, accommodations, and itineraries.
- Handle correspondence, including emails, phone calls, and letters, ensuring timely responses.
- Maintain and organise files, documents, and reports, ensuring easy access to needed information.
- Prepare reports, presentations, and other documents as required.
- Coordinate events, special occasions, as required
- General office admin and greeting guests, etc
- Maintain confidentiality regarding personal and business matters.
- Language Skills: Fluency in Chinese and English (spoken and written) is essential
- Experience: Minimum of 3 years of experience in secretary or executive assistant role.
- Education: Bachelor’s degree
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent interpersonal and communication skills with a professional demeanour.
- High level of discretion and confidentiality when handling sensitive information.
- Self-motivated and detail oriented.
- Ability to work independently and as part of a team.
- Be an integral part of a fast-paced and professional environment, working closely with a senior leader.
- Gain exposure to diverse business operations and decision-making processes.
- Enjoy a collaborative, supportive, and growth-oriented workplace culture.
- Competitive salary with opportunities for career development and advancement.
Full-time
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