Major Duties:
(a)
To contribute to the development of strategic plans, policies, and procedures related to the Learning Resources Centre (LRC);
(b)
To coordinate circulation, activities, workshops, exhibitions and prepare notices, emails and promotional materials;
(c)
To provide cataloguing and acquisition for monographs, non-print materials, e-resources materials and serials, and supervise cataloguing and acquisition work of juniors;
(d)
To assist management in estimating and monitoring funds allocation;
(e)
To assist in preparing and handling the tender schedule;
(f)
To assist in compiling the report of library collection and services;
(g)
To monitor vendor performance and collaborate with vendors and relevant parties on purchasing, maintenance, and support of furniture and equipment;
(h)
To assist in conducting periodical weeding exercise for damaged and outdated materials and carrying out internal stocktaking exercise;
(i)
To assist in managing and updating related content management system / web application / databases, e.g. LibGuides, Leganto Reading lists;
(j)
To assist in planning duty roster, training and supervising staff in daily operation;
(k)
To assist in adopting digital document management and e-form / e-survey;
(l)
To provide clerical support for executive, managerial and professional staff; and
(m)
To assist in handling library user inquiries and complaints, and to liaise with internal and external parties.
Requirements:
(a)
(i)
Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
(ii)
Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
(iii)
Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
(iv)
A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
(v)
A recognised Associate Degree / Higher Diploma or above.
Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
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“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b)
At least 3 years of relevant library experience in the capacity of Executive Assistant II (or equivalent) rank;
(c)
Initiatives at work, as well as administration, communication, interpersonal, and organisational abilities;
(d)
Strong problem-solving skills, ability to work independently and be a good team player;
(e)
Good language proficiency in English and Chinese, knowledge of Putonghua will be an advantage;
(f)
Proficiency in common office application software, including MS Word, MS Excel, MS PowerPoint, MS Teams, MS Forms, Outlook, and Chinese word processing; and
(g)
Applicants who possess / have the following knowledge and experience would be an advantage:
(i)
a recognised certificate / diploma in library studies or librarianship, or equivalent;
(ii)
knowledge and experience in Anglo-American Cataloguing Rules 2R, RDA, Library of Congress Classification and LC Subject Headings;
(iii)
work experience in academic library systems;
(iv)
hands-on experience in Alma Library System; and
(v)
knowledge of HTML, JavaScript, CSS and Python.
Notes:
(1)
Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.
(2)
The appointee(s) will be required to work irregular hours or shifts and perform duties on Saturdays or Sundays as necessary.